Picture Perfect Travel by Taimy Travel Policies

Last Revised: 01/01/2025

THANK YOU FOR SELECTING PICTURE PERFECT TRAVEL BY TAIMY! IT IS THE TRAVELER’S RESPONSIBILITY TO READ THESE POLICIES BEFORE SIGNING UP FOR ANY TRIP OR REMITTING ANY PAYMENTS. THESE POLICIES ARE A LEGAL AGREEMENT BETWEEN YOU AND PICTURE PERFECT TRAVEL BY TAIMY.

This Picture Perfect Travel by Taimy Travel Policies (the “Policies”) is a legally binding agreement between you, the Traveler (“You,” “Your,” or “Traveler”), and Picture Perfect Travel by Taimy, a Florida-based travel agency. It shall be effective when you complete registration for a trip and make payment. The Policies describe the terms governing your participation in a trip with Picture Perfect Travel by Taimy.

Contact for Questions and Notices

By Email: taimyalvareztravel@gmail.com

By Mail: 13815 SW 31 Street, Miramar, FL 33027

By Phone: +019542581391

Activity Level and General Fitness

All Picture Perfect Travel by Taimy tours requires walking and other physical exertion. You can expect to walk 2–3 miles on average over the course of a day, navigate steps, get in and out of transportation, and manage your personal belongings without assistance. On some tours, especially European tours, the walking may increase to 5–7 miles a day. For these reasons, our tours are not suitable for anyone physically challenged, walking impaired, or a slow walker who cannot keep up with the pace of the group. We cannot provide individual assistance to you for walking, dining, getting on and off buses and trains, carrying baggage, or other personal needs. Persons needing such assistance must bring a qualified and physically able companion responsible for providing such assistance and/or services.

If a traveler chooses to opt out of included activities, for whatever reason, no refund will be given.

Room-sharing (IF OFFERED; otherwise itineraries are Single Occupancy)

• Picture Perfect Travel by Taimy will arrange a roommate for any traveler who does not reserve their room with a companion.

• Most shared rooms have two beds and are non-smoking unless otherwise noted.

• Travelers will share a room with a person of similar age whenever possible.

• No special requests regarding roommates can be accommodated.

• If you wish to room with a specific person, put their name on the reservation form or advise Picture Perfect Travel by Taimy upon registration.

• After Final Payment, no changes can be made to the room type (double or single occupancy).

Trip Payments

• At Time of Reservation: A non-refundable deposit is required to hold a space on the tour. The amount due at the time of reservation is listed on each itinerary.

• Payment Types & Currency: PayPal or Square are the primary methods for Picture Perfect Travel by Taimy invoicing. There are handling fees associated with both methods of payment. Also accept Zelle, personal checks, and money orders are acceptable, but must be approved by Picture Perfect Travel by Taimy. All payments are in U.S. Dollars.

• Payments After Deposit: Monthly payments accepted. Full payment is required 60 days before the travel date. 

• Past Due Final Payment: A traveler who has not paid their final payment one week after the due date will be notified via email of cancellation from the trip and forfeiture of the total amount paid to date.

What Is NOT Included in the Tour Cost

• Round-trip airfare, departure taxes, and checked baggage fees.

• Passport fees, visas, and visa photos as required.

• Personal items such as souvenirs, laundry services, beverages/wines, liquors, a-la-carte orders, or meals other than those specified on the tour itinerary.

• Expenses incurred in making individual travel arrangements in conjunction with the tour.

• Any other items not specifically mentioned in the tour itinerary.

Required Traveler Information

1. Over 18 Years of Age: You certify that you are 18 years of age or older.

2. Passport: You agree to provide Picture Perfect Travel by Taimy with a copy of your driver’s licence and passport by uploading the copy along with the “Registration Form” you complete when making a reservation.

• Valid Passport: It is your responsibility to check that your passport is valid six months past the date the tour ends, to get a new passport in a timely manner, and to provide the updated passport information (if requested) by the Final Payment due date.

• Expired Passport: If a traveler cannot attend the trip due to an expired passport, refunds will follow Picture Perfect Travel by Taimy’s cancellation policies.

3. Travel Arrangements: Arrival and departure flight details must be submitted by email to Picture Perfect Travel by Taimy no later than the Final Payment due date.

Arrival, Transfers, and Delays

• Travelers arriving by air must allow sufficient time to deplane, gather luggage, and travel to the designated meeting location to join the tour.

• Travelers are responsible for notifying Picture Perfect Travel by Taimy of delays or flight changes.

Cancellation of Tours by Picture Perfect Travel by Taimy

On rare occasions, Picture Perfect Travel by Taimy may need to cancel a tour, either due to insufficient traveler numbers or other unforeseen circumstances beyond our control. We will make every effort to avoid this situation, but Picture Perfect Travel by Taimy reserves the right to cancel any tour at any time, up to the day of departure, for reasons not attributable to our fault.

If a tour is canceled by Picture Perfect Travel by Taimy, all payments made for the canceled tour will be fully refunded to the traveler. Alternatively, the traveler may choose to transfer to another tour at no additional cost. Please note that Picture Perfect Travel by Taimy is not responsible for any airline-imposed penalties or charges related to the cancellation.

We understand that tour cancellations can be disruptive, and we will work with you to minimize any inconvenience.

Cancellation by the Traveler

All cancellations MUST be in writing and sent by email, taimyalvareztravel@gmail.com, or letter via US mail to 13815 SW 31st Street, Miramar, FL 33027, no less than thirty (60) days prior to departure of the tour. The effective date of the cancellation, and any cancellation penalties, will be based on the date of receipt of the written cancellation. If you cancel less than 30 days prior to departure, then you understand that NO REFUNDS will be issued. Refunds for payments made directly to 3rd parties are subject to their refund policies, irrespective of the date of cancellation. Please refer to the cancellation dates on your registration and invoice. Any penalty imposed by your airline(s) is the complete responsibility of the traveler.

THERE ARE NO EXCEPTIONS TO PICTURE PERFECT TRAVEL BY TAIMY’S CANCELLATION POLICIES.

Insurance

• Trip Cancellation Insurance: If you cannot afford to lose the money you have invested in your travel, for whatever reason, Picture Perfect Travel by Taimy strongly recommends you purchase “Trip Cancellation Insurance.” This insurance will cover you in case you need to cancel a tour after final payment has been made. We will email you a link with suggested companies to contact about purchasing Trip Cancellation Insurance. Any questions about what Trip Cancellation Insurance does or does not cover should be addressed directly to the travel insurance company.

• Emergency Medical Insurance: Your personal medical insurance generally does not cover you when traveling. To cover the risk of a medical emergency or accident while traveling, you should consider purchasing medical evacuation insurance.

Itinerary Changes

Itineraries are subject to change due to a variety of factors completely out of the control of Picture Perfect Travel by Taimy. In the event there is an itinerary change, comparable lodging, meals, and activities will be provided.

Force Majeure

No damages shall be due to a traveler for failure by Picture Perfect Travel by Taimy to perform obligations related to delivery of tour services if such failure is as a result of Acts of God (including fire, flood, earthquake, storm, hurricane, volcano eruption, or other natural disasters), war, invasion, act of foreign enemies, cyber-attacks, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalism, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity, internet or telephone services, or illness, accident, or death of the Picture Perfect Travel by Taimy Representative, any one of which could make delivery of tour services impaired or impossible to perform.

Documents Required to Travel

It is the traveler’s responsibility to obtain and present the required documents necessary for travel. This includes but is not limited to, a valid government-issued photo ID, passport, Visa, Letter of Invitation, shot record, etc. Travelers who have any questions as to their ability to obtain and present the required documents necessary to travel to a country should address their questions to the embassy or consulate of the country to which they will be traveling BEFORE signing up for a Picture Perfect Travel by Taimy tour.

On certain tours, Picture Perfect Travel by Taimy will offer to obtain a Visa for travelers. However, the traveler must be a passport holder from the United States or Canada, and/or cannot have a criminal conviction, and/or cannot have an exception that would prohibit the routine issuance of a Visa. In such cases, the traveler will be responsible for obtaining their own Visa.

Any traveler who cannot obtain proper documentation to travel, no matter when or how that discovery is made, will be responsible for whatever cancellation penalties are in force at the time of cancellation from the Picture Perfect Travel by Taimy tour or denial of travel.

Involuntary/Voluntary Departure from a Tour in Progress

Picture Perfect Travel by Taimy reserves the right to remove any traveler from a tour should the Picture Perfect Travel by Taimy representative(s) determine that the traveler cannot meet the physical requirements of the tour as stated in the itinerary, is disruptive to the tour time schedule, or is adversely affecting the overall group dynamics. In the event a traveler is removed from a tour, Picture Perfect Travel by Taimy will not refund any monies. Transportation costs to return home, airline penalties, and any other expenses will be the responsibility of the traveler.

In the event a traveler voluntarily chooses to leave a tour prior to its scheduled conclusion, Picture Perfect Travel by Taimy will not refund any monies for the unused portion of the tour arrangements. Transportation costs from the tour departure point to the airport, airline penalties, and any other expenses will be the responsibility of the traveler.

Use of 3rd Party Operators

Some Picture Perfect Travel by Taimy trips, as noted in the itinerary, are scheduled with tour operators who sell their tours to the general public. The traveler acknowledges that other groups and/or individuals may be a part of the same tour.

Use of Travelers’ Images in Promotional Materials

Photographs and video taken by Picture Perfect Travel by Taimy tour hosts and other Picture Perfect Travel by Taimy representatives while on tour are the property of Picture Perfect Travel by Taimy and may be used in promotional materials. Any traveler who does not wish to have their photograph or video footage used in promotional material MUST advise Picture Perfect Travel by Taimy in writing no later than the tour’s final payment due date.

How We Protect Your Personal Information

We take commercially reasonable steps to protect the information you provide to us from loss, misuse, unauthorized access, disclosure, alteration, or destruction. Please understand, however, that no security system is impenetrable. We cannot guarantee the security of our databases or the databases of the third parties with which we utilize, nor can we guarantee that the information you supply will not be intercepted while being transmitted over the Internet. In particular, e-mail sent to us may not be secure, and you should therefore take special care in deciding what information you send to us via e-mail.

Assumed Risk

Travel has its own inherent risks, and the Traveler acknowledges such risks exist, up to and including death. Picture Perfect Travel by Taimy will take all reasonable precautions regarding the safety of travelers. It is the Traveler’s responsibility to determine her level of risk tolerance, including the decision to participate in a tour to a country or continent where State Department alerts and warnings have been issued. If the tour is scheduled to operate (i.e. not canceled by Picture Perfect Travel by Taimy), standard cancellation policies apply if the Traveler elects to cancel because her risk tolerance has been exceeded.

**TRAVELER ASSUMES THE RISK OF ANY HARM, ACCIDENT, OR DAMAGE WHICH MAY BE DONE TO OR SUFFERED BY YOU OR TO ANY OF YOUR PROPERTY RELATED TO YOUR TRAVEL WITH PICTURE PERFECT TRAVEL BY TAIMY.

Release of Liability

Knowing the risks, and in consideration for being permitted to participate on a Picture Perfect Travel by Taimy tour, and as an inducement for Picture Perfect Travel by Taimy to allow you to participate on a tour, you agree to release and hold harmless Picture Perfect Travel by Taimy, its officers, agents, affiliates, employees, assigns, owners, representatives, volunteers, sponsors, and officials from any liability, present and future, known or unknown that is associated with Traveler’s participation in travel with Picture Perfect Travel by Taimy (“Release of Liability”), from any and all claims, demands, losses, expenses, damages, liabilities, actions, causes of action of any nature, including but not limited to personal injury, illness, disease, wrongful death and property damage, that in any manner arise from or relate to your participation in travel with Picture Perfect Travel by Taimy. This extends to and includes any and all claims, liabilities, injuries, damages, and causes of action that you do not presently anticipate, know, or suspect to exist, but that may develop, accrue or be discovered in the future, and you voluntarily assume that risk as part of the Policies.

You agree that this Release of Liability shall bind the members of Traveler’s family and spouse, if Traveler is alive, and Traveler’s heirs, assigns, and personal representatives if Traveler is deceased.

Third Parties Actions

You understand that Picture Perfect Travel by Taimy works with “Third Parties” for hotel accommodations, meals, tours, etc. As Picture Perfect Travel by Taimy attempts to only work with those Third Parties who have shown an acceptable level of stability, dependability, and responsiveness to problems and complaints, nevertheless, Picture Perfect Travel by Taimy does not control the actions or failure to act of the Third Parties it works with. Therefore, you acknowledge that Picture Perfect Travel by Taimy is not responsible for any breach of contract, failure to comply with any laws, or any intentional or negligent actions or omissions on the part of such Third Parties, that result in any loss, damage, delay, inconvenience or injury to you, including any losses resulting from any changes in rates unless marked on your invoice, tickets, or reservation itinerary as Guaranteed, or any losses in connection with the booking, reservation, connection, or scheduling problems or in connection with the handling or loss of baggage or other personal effects.

Picture Perfect Travel by Taimy shall not be responsible for any injuries, damages, or losses caused to any traveler in connection with terrorist activities, social or labor unrest, mechanical or construction failures or deficiencies, diseases, local laws, climactic conditions, abnormal conditions or developments, or any other actions, omissions, or conditions outside Picture Perfect Travel by Taimy’s control.

You execute this Release of Liability voluntarily and with full knowledge of its significance, and with the intent of binding yourself, your spouse, children, if any, and your heirs, legal representatives, and assigns. Traveler expressly agrees that this Release of Liability is intended to be as broad and inclusive as permitted by law. Traveler has carefully read this Release of Liability section and fully understands its contents.